Vendor Requirements Agreement

The requirements listed will apply to both Mid Continent Controls Inc. (MC2) Supplier’s and Vendor’s and all sub-tier Supplier’s / Vendor’s.  By accepting a MC2 Purchase Order your organization is agreeing to all of the terms and conditions set forth.

QC-001. Right of Access – Mid Continent Controls, Inc. (MC2), MC2 Customer(s), and Government and Regulatory agencies purchasing the end product shall be allowed the right of access to determine and verify the quality of work, records and material at any place, including the plant of the Supplier/Vendors.

QC-002 Personnel Qualification – The supplier/vendor shall ensure personnel performing work under this PO, are qualified to perform the functions required to produce the desired results. This would include any specific training as described within the applicable specifications related to this order.

QC-003 Quality Management System – The supplier/vendor shall maintain a quality system meeting the requirements of ISO 9001 or AS9100. Third-party registration by an accredited registrar is preferred. Suppliers/Vendors declaring compliance with no formal accredited registration may require review. For suppliers/vendors not meeting these specifications, MC2 will review and determine if system implemented is sufficient based upon the nature and levels of control required by the parts, materials, or services.

QC-004 Requirements Flow down – The supplier/vendor shall insure that requirement(s) be flowed down to sub-tier suppliers/vendor, including key characteristics, materials selection, first article inspection, and process control where required.

QC-005 Records Retention – Suppliers/Vendors and special processors, as well their subcontractors, shall maintain records to substantiate product compliance to the MC2 purchase order requirements and must be capable of furnishing copies of these records upon request of MC2, MC2 customers, and government/regulatory representatives as applicable. Such records shall be maintained for a minimum of 10 years after date of delivery to MC2.

QC-006 Product Verification – Verification by MC2 shall not absolve the Supplier / Vendor of the responsibility to provide acceptable product, nor shall it preclude subsequent rejections by MC2.

QC-007 Approved Processing Sources – When permission is given by MC2 to outsource special processing, sources approved by the Customer or MC2 shall be used. The requirements associated with the approved supplier/vendor list shall also be followed, including flow down of these requirements to sub-tier suppliers. All Processors will provide appropriate certification of the work performed.

QC-008 Submission of Nonconforming Material/Hardware – Items not in conformance with the requirements of the Purchase Order, MC2 drawings, specifications, and industry standards referenced therein, or that cannot be corrected through continuation of the original manufacturing process or by rework, shall not be submitted without prior written approval from MC2 in the form of an approved Request for Deviation/Waiver, available from MC2 Purchasing or Quality Assurance. Submittals shall include supplier/vendor-recommended disposition(s) with sufficient technical, quality, and reliability justification.

QC-009 Resubmission of Material/Hardware – Nonconforming items returned from MC2 which are subsequently resubmitted by the supplier/vendor shall include indication of resubmission on the accompanying paperwork and shipping documents. Reference shall be made to the MC2 rejection documentation and evidence presented to demonstrate that the causes for rejection have been corrected.

QC-010 Corrective Action – When requested by MC2, the supplier/vendor shall investigate nonconformities to determine the root cause(s) of failures and take effective action(s) as appropriate to correct the items and prevent future failures. Unless otherwise requested by MC2, such corrective action(s) may be documented in the supplier’s/vendor’s format.

QC-011 Notification of Previous Delivery of Defective Material/Hardware – In the event the supplier/vendor’s or special processor determines that material previously delivered to MC2 was defective, written notification to the MC2 Materials Manager is required within thirty (30) calendar days.

QC-012 Calibration – The supplier/vendor shall only utilize inspection and test equipment for acceptance that has been calibrated to the requirements of the National Institute of Standards and Technology (NIST) or other recognized standards.

QC-013 Handling, Packaging, Preservation and Delivery – The Supplier/Vendor shall use appropriate methods of handling, packaging and preservation to prevent damage of product in process and during delivery.

QC-014 Statistical Techniques – When required by MC2 contract or PO, the Supplier/Vendor shall perform statistical analysis for applicable key characteristics, and provide results upon MC2 or its Customer’s request.

QC-015 First Article Requirements – As required within the PO/contract, First Article Inspections will be performed in accordance with the conditions and methods described in the most recent revision of AS9102. This condition does not apply to companies supplying special processes.

QC-016 Material Suppliers – Material supplied against this PO or contract must be purchased from approved sources. Material must be supplied in the ordered condition. All material suppliers/vendors will provide their own certification of the material, as well as copies of the mill certification. If this condition is not the “mill” condition, then MC2 must be notified prior to order fulfillment if 3rd party processing will be used to satisfy the order. All processing must be performed to MC2 Customer’s specification and from the Customer’s approved suppliers/vendors list, as applicable.

QC-017 Non-Domestic Material Suppliers – Non-Domestic material supplied against this PO or contract must be purchased from approved sources from MC2 or if applicable, the Customer.

QC-018 Requirements for Organizational Change and Process Change notification – MC2 suppliers shall notify MC2 of significant organizational changes such as company name, company location, or senior quality management at least 90 days prior to organizational change. Suppliers/Vendors shall also notify MC2 of any processes, equipment or tooling changes used in the manufacturing process which directly affect the forming or assembly of parts purchased by MC2 at least 90 days prior to process implementation. Notification shall be sent to MC2 prior to shipment or organizational change, with details on date of implementation, part numbers affected, lot and/or date codes affected, MC2 P/N (if applicable), part name, change description, reason for change, change notification effective date, and manufacturer contact. Receipt of a supplier’s change notification by MC2 does not signify acceptance of the proposed process or location change. MC2 will analyze the risk and determine the need for qualification of the change. If samples are needed, the responsible MC2 representative will contact the supplier/vendor directly to make arrangements.  Design changes and related part number changes are outside the scope of these requirements. It should be noted that changes affecting fit, form or function of parts supplied to MC2 constitute a design change and require MC2 engineering approval prior to implementation. Design changes and related part number changes are outside the scope of these requirements.

QC-019 Traceability – The supplier/vendor shall maintain internal traceability to the raw material level and shall be able to provide such traceability within a reasonable time frame if requested by MC2.

QC-020 Foreign Object Detection – All materials, parts, and assemblies must be protected from the intrusion of foreign object debris that could potentially cause damage. As appropriate, the supplier/vendor shall develop and implement a Foreign Object Damage/Foreign Object Debris Prevention Program guided by National Aerospace Standard 412.

QC-021 Certification of Conformance – A legible “Certificate of Conformance” (C of C) statement shall be provided with each shipment submitted to MC2. The C of C shall be in the supplier’s/vendor’s format and may either be a separate document or may be included within the packing list. The C of C statement shall state that the items were produced in conformance with requirements as specified in the MC2 purchase order. As a minimum, the C of C shall note 1) the manufacturer or distributor’s name and address; 2) the MC2 purchase order number; 3) the part number(s) and revision(s) when applicable; 4) traceability information including serial numbers, lot codes, or date codes as appropriate; 5) shelf-life expiration dates if applicable; and 6) signature of the supplier’s/vendor’s authorized representative.

QC-022 Requirements for Product Changes – Changes affecting fit, form, function, and raw materials may require testing and may result in a part number change. Therefore, these changes must be evaluated by MC2 Engineering Department prior to implementation. Suppliers/Vendors shall notify MC2 at least 90 days prior to implementation of product changes. Written notification shall include notification date, date of implementation, part number that was changed, description of the part, description of the change, reason for the change and supplier contact. Receipt of a supplier’s/vendor’s change notification by MC2 does not signify acceptance of the proposed product change. MC2 will analyze the risk and determine the need for qualification of the change. If samples are needed, the responsible MC2 representative will contact the supplier directly to make arrangements.

QC-023 Requirements for End of Life Notification – End of Life notifications shall be submitted 180 days prior to last order dates and 365 days prior to last shipment release dates. This information shall include part numbers affected, MC2 P/N (if applicable), part name, part description, reason for discontinuance, effective date, last time buy date, final ship date, equivalent alternative part number (or recommended replacement part number) and manufacturer contact. MC2 will analyze the need and provide the supplier/vendor disposition instructions accordingly (initiate last time buy, request samples for evaluation, etc.) An MC2 representative will contact the supplier/vendor directly to make arrangements, if needed.

QC-024 Counterfeit Product Prevention – MC2 supplier/vendor partners are required to purchase only from Original Component Manufacturer (OCM), Original Equipment Manufacturer (OEM), or authorized distributors for such OCM/OEM, as sole and exclusive sources for all components (as defined as raw material and finished goods) to be delivered to MC2, and to obtain and retain written records for such. To accomplish this the supplier shall develop and implement fraudulent/counterfeit electronic component/part and a material authenticity assurance control plan(s) that documents its processes used for assuring that only authentic and conforming electronic components/parts and material is procured from legally authorized sources and its planning to be used for risk mitigation, disposition and reporting in the event any counterfeit material or electronic components/parts is/are encountered. (Suggested guidance in implementing this program can be found from: AS5553, Counterfeit Electrical, Electronic, and Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation, and Disposition and AS6174, Counterfeit Material; Assuring Acquisition of Authentic and Conforming Material). The Supplier/Vendor shall immediately notify MC2 with the pertinent facts if the Supplier/Vendor becomes aware or suspects that it has furnished Counterfeit Work. Additionally, Suppliers/vendors shall secure a Certificate of Conformance (C of C) and supply this C of C for all raw material or finished goods provided to MC2 and maintain on file as described within applicable MC2 purchase order.

The Supplier/Vendor shall include the above clause or equivalent provisions in lower tier subcontracts/purchase orders for the delivery of items that will be included in or furnished as material to MC2.

QC-025 Supplier Code of Conduct – The Supplier/Vendor shall adopt and comply with a code of conduct or policy statement regarding business conduct, ethics and compliance that satisfies, at a minimum, the principles and expectations set forth in these Clauses. The Supplier/Vendor shall have management systems, tools and processes in place that (i) ensure compliance with applicable laws and regulations and the requirements set forth in the MC2 Clauses; (ii) promote an awareness of and commitment to ethical business practices, including, without limitation, the expectations set forth in the MC2 Clauses; (iii) facilitate the timely discovery, investigation (including cooperation with any MC2 initiated investigation involving the Suppliers/Vendors), disclosure (to MC2 and others as appropriate) and implementation of corrective actions for violations of law, regulations, this Purchase Order, or the expectations set forth in the MC2 Clauses; and (iv) provide training to its employees on compliance requirements, including the expectations set forth in these MC2 Clauses.


13009 – Updated 11/21/2022